Acivs 2005 Paper Submission

Introduction

The conference proceedings will be published in Springer Verlag's series Lecture Notes in Computer Science. A manuscript should be formatted according to Springer Verlag's guidelines . The maximum length is 8 pages in A4 paper size. The preferred way to typeset your paper is to use LaTeX; the use of MS Word is strongly discouraged.

Useful files (can also be found at Springer's web site):

• Author's instructions
• LaTeX style files
• MS Word templates

All submissions will be reviewed by at least 2 members of the Program Committee; additional reviewers will be consulted if necessary. The papers should provide sufficient background information and should clearly indicate the original contribution. They should state and discuss the main results and provide adequate references.

The review process is based on full papers. Authors should prepare their papers starting from the above templates and then create a pdf version of the full paper for review purposes. During the initial submission, an ascii-version of the abstract of the paper, a pdf-version of the full paper and the source documents of the paper (as a zip- or word-file) must be submitted. Authors of accepted papers will be requested to update their papers taking into account the reviewers' remarks.

Papers must be submitted before the submission deadlines listed on the website.

STEP 1: Complete a properly formatted paper document.

Use the following guidelines when preparing your document:

Electronic format: As the papers will be reproduced electronically, you must submit your paper either in pdf, or in a format that we can convert to pdf. Acceptable formats include pdf, postscript, MSword and LaTeX. Please use the templates provided on this website.

Length: You are allowed a total of 8 pages for your document. Papers that deviate too much from our guidelines will be returned to the authors. They will be reviewed only after they satisfy our requirements to a minimal degree.

Language: All papers must be in English.

Margins: Documents should be formatted for standard A4-size paper. It is especially important to respect the margins specified by the Author's instructions

Page numbers: Do not put page numbers on your document. The publisher will add appropriate page numbers to accepted papers.

We recommend that you use the LaTeX files (preferred) or the MSWord file (discouraged because of the unpredictable typographical quality and layout of MSWord documents) to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the A4 paper layout.

STEP 2: Prepare a Postscript or Pdf version.

The review process will be performed from the electronic submission of your paper. To ensure that your document is compatible with the review system, please adhere to the following compatibility requirements:

File Format

Papers must be submitted in either PostScript or PDF format. These submissions must be formatted to A4 page size, and in first-page-first order. Please verify that the final version of your PostScript or PDF file prints correctly to a PostScript printer before submission. Documents that do not print correctly cannot be reviewed. For best results, authors should avoid the use of custom half tones, bitmap pattern fills, and bitmap fonts. Use standard half tones and solid color or grey fills instead. The paper submission and publication system will use Adobe's Portable Document Format (PDF). If you are able to create a PDF file yourself, you are encouraged to do so. Since reviewers will be viewing a PDF version of your paper, translation errors will be minimized by your submission of a PDF instead of a PostScript, resulting in the best possible rendering of your document. Be sure that you embed all fonts that are used when you create the PostScript or PDF file. For best PDF document quality, you may want to read Adobe's recommendations for generating PostScript and PDF files.

LaTeX Users: Generating a PostScript file is straightforward for all LaTeX packages we are aware of. When preparing the proposal under LaTeX, it is preferable to use scalable fonts such as Type I, Computer Modern. However, quite good results can be also obtained with the fonts defined in the style file, provided that you generate postscript using one of the following techniques:

• Using LaTeX, dvips and a ps-to-pdf convertor
  • latex mypaper
  • bibtex mypaper
  • latex mypaper #needed TWICE to get references right
  • latex mypaper
  • #produce postscript that will display properly when converted to pdf
    dvips -Ppdf -omypaper.ps mypaper
  • #make pdf by using Adobe Acrobat Distiller (commercial program available on windows and on some unix platforms) or by using the following command:
    ps2pdf -sPAPERSIZE=a4 mypaper.ps #don't forget: A4

    Due to bugs in some versions of ps2pdf when processing postscript generated by dvips, you may experience problems with ligatures (e.g., extraneous spacing neer the letter combination "fi"") in the pdf-document. If this is the case, then replacing "ps2pdf3" with "ps2pdf13" in the above command may solve the problem.

  • #use either of the following commands to check if your pdf displays and prints correctly:
    acroread mypaper.pdf
    xpdf mypaper.pdf
• Using pdflatex (note: pdflatex only supports a limited number of picture formats. In particular it does NOT support eps-figures. However, you can easily convert eps-figures to pdf-figures using the command epstopdf which is part of the ghostscript distribution):
  • pdflatex mypaper
  • bibtex mypaper
  • pdflatex mypaper #needed TWICE to get references right
  • pdflatex mypaper
  • #use either of the following commands to check if your pdf displays and prints correctly:
    acroread mypaper.pdf
    xpdf mypaper.pdf

Windows users: To save a document as a PostScript file:

• Never use pdf-writer to create a pdf-file. This will almost always yield a pdf-file of inferior quality (see the relevant Adobe documentation on your computer). The best solution is to use the commercial program "Adobe Acrobat distiller" or a free-ware alternative. Special note to Asian Authors: Make sure that your pdf-file can be viewed without the so-called Japanse, Chinese, ... language packs, otherwise your pdf-file will be unreadable in most viewers.
• To generate a clean postscript file (which can then be converted to high-quality pdf), install and select a PostScript printer driver. We recommend Adobe Systems' PostScript Driver.
• In your word processor, on the File menu, click Print. Special note to Asian Authors: make sure that your document does not use Japanese, Chinese, ... fonts.
• Select the PostScript printer which will be used to generate the file.
• Select the Print to File check box, and then click OK.
• In the File name box, type a file name. The file is saved with a '.prn' extension by default. Rename the file to give it the extension '.ps'.

Macintosh users: To save a document as a PostScript file:

• Install and select a PostScript printer driver. We recommend Adobe Systems' PostScript Driver.
• In your word processor, on the File>Print menu, click General. Special note to Asian Authors: make sure that your document does not use Japanese, Chinese, ... fonts.
• Go down to "Save as File."
• Make the following selections:
  • Format: PostScript Job
  • PostScript Level: Level 1 Compatible
  • Data Format: ASCII
  • Font Inclusion: All
  • Destination: File
• Click "Save" and specify a file name.

File Size Limit

Authors will be permitted to submit a pdf-document file up to 8 Mbyte (megabyte) in size. To request an exception, contact us at acivs2005@acivs.org.

STEP 3: Submit your paper on the Acivs 2005 website.

All Acivs 2005 papers must be submitted in electronic format. Please use our author paper submission page and follow the procedure outlined there.

If for some reason the submission web-site does not work for you, we kindly request you to inform us of the problem. We will try to solve it within the shortest possible delay.

We prefer not to receive paper submissions by email. However, if for some reason you are unable to use the submission system, you can also send your paper submission by email. In this case, include the abstract of the paper and the names of all the authors in ascii-format in the main body of the email and attach the electronic documents to the message.

If you require furher assistance, please do not hesitate to contact us at acivs2005@acivs.org.

STEP 4: The review process

Pre-Review Process

Your submitted paper will be converted to PDF format if necessary, and then visually inspected to assure that the document is readable and meets the basic formatting requirements. If we encounter errors with your submitted file, we will contact you to resolve the issue. If your paper passes the initial inspection, it will be entered into the review process.

The review process

Your paper will be reviewed by at least two reviewers. The reviewers will be selected based on the title and abstract of your paper. The reviewers will base their advise on the full paper, which they can access on our website.

Notification of acceptance

When the review process is finished, you will be notified by email of the outcome for your paper(s). You will the be able to view the review reports for your papers on the author abstracts page of our website, which will require you to login with the username and password which you selected when you submitted your paper(s). The acceptance email will also contain detailed instructions on how to access the review reports.

STEP 5: Final cameraready paper submission

The cameraready paper

The reviewers of your paper may have pointed out small errors and omissions in your paper or have made suggestions for improvements. The editor of the conference proceedings may also have pointed out problems with the layout of your paper. These comments can be accessed on the website (after logging in).

Please take these remarks into account when preparing your final paper. Also observe the paper requirements outlined above. In order to meet these requirements, it is essential that you use the templates provided on this website.

Submission of the cameraready paper

You can submit your cameraready papers using the submit cameraready paper page on out website (login required) and follow the procedure outlined there. In particular, you will be asked to update your abstracts and to submit pdf (or ps) versions of your paper and source documents (LaTeX or MsWord).

Register for the Conference

At least one author must register and attend the conference in order for your paper to be published in the conference proceedings.

Copyright Issues

By submitting a camera ready paper, you agree to transfer some of the copyrights for your paper to Springer Verlag. In order to be be able to publish your paper, we must receive a signed copyright form before the cameraready paper submission deadline. You only need to send the form when and if your paper is accepted for publication. The signed copyright form should be be sent preferably by fax to

Wilfried Philips

TELIN-UGent

St.-Pietersnieuwstraat 41

9000 Gent, Belgium

Fax:: 32-9-264.42.95

On the form, specify

• "Advanced Concepts for Intelligent Vision Systems (Acivs 2005)" as the conference name,
• and "J. Blanc-Talon, D. Popescu, W. Philips and P. Scheunders" as the volume editors.

STEP 6: Prepare your lecture or poster presentation.

Please verify whether your paper has been accepted for oral or poster presentation and observe the relevant guidelines:

• Guidelines for oral presentation
• Guidelines for poster presentation